Team Administrator - Blended

• 0.6 FTE Monday-Friday
• Grafton Location
• This is an onsite working position, but we have some flexibility with hours and days for the right candidate
• Salary expectation $70,970 - $73,941 (pro rata for 0.6 FTE)

Te whiwhinga mahi | The Opportunity

We are seeking a dedicated and proactive Administrator to join our dynamic team within the Adult Emergency Department and Clinical Decisions Unit.

As a Team Support Administrator, you will play a crucial role providing administrative support for two fast-paced departments, where no two days will be the same.

Main responsibilities include:

- Smooth running of our offices, including ordering supplies and financial requisitions

- Assistance with roster administration and managing sick calls

- Assistance with recruitment tasks including organising interviews

- Providing administrative support, including data entry, filing, record keeping and report generation

- Upholding Health & Safety regulations and promoting a safe work environment

- Taking accurate meeting minutes and maintaining documentation

- Supporting organisational goals and initiatives as needed

- Assisting with email and calendar management

- Preparation and formatting of documents, reports, presentations, and other materials as needed by the department.

To excel in this position, we are seeking individuals who possess:

- Exceptional communication and organisation skills

- Collaborative team skills, with a proven ability to build and foster relationships

- Efficient meeting minute-taking skills

- High attention to detail

- Proficiency in the Microsoft Office Suite

- Ability to work independently and under pressure in a fast-paced environment

While previous healthcare experience would be advantageous, it is not required. We place a greater emphasis on candidates who exhibit a positive, can-do attitude and possess transferable skills applicable to the role.

At Te Toka Tumai, we are committed to fostering healthy communities and providing world-class healthcare achieved together. As a bi-cultural organization, we uphold the principles of Te Tiriti o Waitangi and are dedicated to improving Māori health outcomes while striving for equitable health services across our community. If you are passionate about making a difference in healthcare and possess the necessary skills and attributes, we encourage you to apply for this rewarding opportunity. For any questions about this role please contact Amanda Welch, Operations Manager AED/CDU awelch@adhb.govt.nz

For further details, please refer to the position description here.

Ko wai mātou | Our Organisation

We are Te Whatu Ora Te Toka Tumai Auckland. We provide health and disability services to more than half a million people living in central Auckland, regional services for Northland and greater Auckland, and specialist national services for the whole of New Zealand. Our main sites are Auckland City Hospital, Greenlane Clinical Centre and Starship Children’s Hospital, located in central Auckland.

We are part of Health New Zealand - Te Whatu Ora, the overarching organisation for New Zealand’s national health service. Te Whatu Ora leads the day-to-day running of the health system, with functions delivered at local, district, regional and national levels. We are also an Accredited Employer with Immigration NZ (Please visit Immigration NZ Accredited Employer Work Visa for more information if you will be needing a Work Visa)

We are committed to upholding Te Tiriti o Waitangi and providing culturally safe care. We value role modelling manaakitanga as demonstrated by Ngāti Whātua in the gifting of their whenua on which our hospitals stand. We aspire to having a workforce reflective of the communities we serve and achieving equitable outcomes for all.

Nga Pūkenga Motuhake | Important Skills

We are seeking a motivated individual with strong relationship skills, an open and collaborative communication style and ability to work effectively under pressure and multi-tasking.

You will have a keen eye for detail and will be technical savvy, driven with a keen acumen for enhancing processes and new system advancements.

He aha ngā painga o tēnei mahi mōu | Why you will enjoy working here

We recognise there is more to life than mahi | work, and we encourage and provide access to all our staff several services and benefits to support themselves whilst they are employed within Te Toka Tumai.

For more information on what we offer, please click here.

Me pēhea te tuku tono | How to apply

Advertising closes: Sunday, 12^th of January 2025 at 11:59pm

Please submit your application online, outlining your experience and motivation to apply to this role.

If you have any queries about accessibility, or technical issues with the online process, or require information in an accessible format, please contact Michelle Kanth, Recruitment Consultant via michelle.kanth@tewhatuora.govt.nz or +64 21 393084 to discuss how we can best support your application.

Click here to view details about our recruitment process